Every allocation, budget and deadline in one place.
AllocBoard replaces the spreadsheets research groups run their grants on. Track person-month allocations across EU, EPSRC and UKRI projects, catch overcommitted staff before an auditor does, and have access to audit-ready data without the fire drill.
- Free 6-month pilot
- No credit card required
- UK GDPR compliant
Spreadsheets were never built for research grant management
Today
Allocation data spread across dozens of spreadsheets. When the PI asks for a quick update, it takes hours to piece together an answer.
A postdoc on four projects, but working out their total commitment means opening multiple files and cross-referencing by hand.
Every reporting deadline, the same fire drill. Pulling numbers from scattered files and hoping nothing was missed.
With AllocBoard
Every allocation in one place. When the PI asks for an update, you have the answer in seconds.
A postdoc on four projects? See their total commitment instantly. Overloads are flagged before they become a problem.
Reporting deadline? Audit-ready data in a click. No fire drills, no scrambling.
How it works
One grant, from the bid to the final report
A research group does not run on features, it runs on a cycle: cost the thing, win it, staff it for three years, then account for every person-month of it. AllocBoard is built along that line.
- Before the award
Cost the project before it exists
Build the proposal as a plan: placeholder roles on real pay scales, work packages carrying person-month budgets, expenses forecast month by month. Costs move as you move them. Then check the plan against the people you actually have, and see which roles are covered and where you would be hiring.
- Hypothetical staffing
- Budget simulation
- Feasibility analysis
- The award lands
Turn the plan into the project
One click converts the bid into a live project. The placeholders map to the people you actually hired, and every allocation, work package and expense line carries over intact. Grants that are already running arrive the other way, from a Worktribe or CSV export, with categories and budgets mapped for you.
- Go live in one click
- Worktribe import
- While it runs
See the overload the day it appears
Allocate staff on the timeline in person-months, down to 0.4 of a month. The moment anyone's commitments across every project pass 100 percent, the row flags, and Smart Allocation offers a rebalance you can apply one line at a time. Nothing waits for a human to notice it.
- Person-month precision
- Overload detection
- Smart Allocation
- The period closes
Catch the overspend, and the underspend
Every project carries a budget forecast built from your own spending, with a confidence band and a verdict graded low to critical, so an overrun arrives as a projection rather than a surprise. Underspend surfaces the same way: budget left in a period that has closed is carried into the periods still to run, and AllocBoard names which ones funded it. The report itself is an export rather than a fortnight of reconstruction.
- Budget forecasting
- Risk assessment
- Reporting periods
Everything you need, one platform
From high-level dashboards to granular timelines: manage projects, track staff allocations and expenses, and oversee multiple research groups in one place. The full app works on desktop, tablet and mobile, with every feature available on each.
- Active projects, staff counts and utilisation at a glance
- Allocation status across the team, with overloads separated out
- Availability for the next six months, before you commit anyone
Ready to see your whole portfolio in one place?
Purpose built for research teams. Swap spreadsheet chaos for complete project visibility. Join the pilot waitlist and we will be in touch when we are ready to onboard your team.
- Free 6-month pilot
- No credit card required
- UK GDPR compliant